You’ve planned your event down to the last detail. The only thing you can’t control? Whether people actually show up.
Okay, that’s only partially true — because personalized text messages can slash no-show rates. This means sending just one reminder can boost attendance and keep everything running smoothly.
To help turn RSVPs into real attendees, we’ve gathered 66 ready-to-copy event reminder text messages for you. We also explain how you can automatically send them.
How to write event reminder messages
Here’s some SMS texting etiquette to keep in mind before you write event reminder texts:
- Introduce yourself and your company: Like any introduction text, let recipients know who’s reaching out by starting your message with your business name (if it’s not already implied). If the message is coming from a person, be sure to also include your name (like “Hey, this is Mike from [business name]”).
- Event name and purpose: It’s not enough to name your event — you also need to explain why it matters. You can’t include everything in a 160-character text, but you can send a link to a form, landing page, or other URL so they can find out more information. Just be sure to avoid generic link shorteners like bit.ly, as carriers often filter this; instead, use a link from a branded domain.
- Date and time: Include the day, date, and start time in your message. Make sure to be clear and specific, especially if you’re inviting attendees outside your local area. For example, you may want to clarify time zones by saying, “We start at 3 PM EST.” You can also send a calendar invite via text so attendees can quickly add it to their schedule.
- Location or access link: Add the venue address or virtual meeting link, depending on the type of event. You can also provide parking details or directions.
- What to bring or prepare: Let attendees know if they need to bring or complete something ahead of time, like a laptop, ID, or confirmation email.
- Contact info or reply option: Give people a way to ask questions or confirm attendance. You can ask them to reply with keywords like “YES” or “CONFIRM.” Let people know they can get in touch by replying to your text or making a phone call.
- Let people know how to stop receiving texts: Include a quick line like “Reply STOP to opt out” so people can unsubscribe from receiving your texts. This also helps your business stay TCPA compliant.
66 event reminder text message templates
Here are 66 templates you can use as a jumping-off point for sharing reminder texts. In each subsection below, we include one casual example, one that’s more formal, and one that falls somewhere in the middle..
1. Basic event reminder texts
Sometimes all attendees need is a gentle nudge with basic details.
“Hi [first name], just a friendly reminder you’re registered for [event name] on [date] at [time]. See you there!”
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“Hey! Just checking in to remind you about [event name] tomorrow at [time]. Don’t forget to bring [item/info] so we can get started quickly.”
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“Reminder: You’re all set for [event name] on [date]. If you have any questions before then, feel free to reply to this message.”
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2. Detailed event reminder texts
Need more details in your reminders? You can use these templates to get the word out.
“Hi [name], you’re confirmed for [event name] on [date] at [location]. Check-in starts at [time]. Don’t forget to bring your ID and confirmation email. Questions? Text us here!”
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“Hey [name], just a heads-up that [event name] is happening on [date] at [time]. You’ll find us at [location]. Please arrive 10 minutes early and bring any materials requested in your registration email!”
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“This is a reminder that [event name] is coming up on [date] at [time]. You can find us at [address]. Please arrive early and bring a government-issued ID, your registration receipt, and any completed pre-event forms. Formal attire is required. Let me know if you need help finding us.”
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3. Event reminder texts for conferences
Help attendees prep for conferences with event reminders.
“Hi [name], can’t wait to see you at [conference name] on [date]! Check-in opens at [time] at [location]. Bring your badge or registration email.”
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“Reminder: [conference name] is tomorrow! Doors open at [time]. Don’t forget to stop by booth # [booth number] to meet the team.”
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“[Name], your spot at [conference name] is confirmed! We’ll see you at [venue] on [date]. Get ready for great speakers and new connections.”
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4. Formal event reminder texts
If you’re prepping for a ‘buttoned up’ event, one of the following reminders can help set the tone (and your expectations).
“Final reminder: your scheduled event with [business name] is set for [date] at [time]. Please reply YES to confirm attendance. Reply STOP to cancel.”
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“Hello [name], we look forward to welcoming you at [event name] on [date] at [venue]. The dress code is [info]. Reply YES to confirm attendance.”
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“[Name], this is a reminder for [event name] happening on [date] at [time]. Please arrive 10 minutes early for check-in. Text this number if you have questions.”
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5. Event reminder texts for your event speakers
Speaking engagements can be stressful for first-timers. Be sure to send empathetic reminders that make your speakers feel appreciated and well-prepared.
“Hi [name], thank you so much for agreeing to speak at [event name] on [date] at [time]. Let us know if you need anything beforehand!”
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“We’re excited to have you as a speaker at [event name] this [day]! Please check in at [location] by [time] so we can mic you up and do a tech run-through.”
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“Final heads-up! You’re set to take the stage for [event name] at [time]. We’ll have water, A/V, and a cheering crowd ready for you.”
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6. Fun event reminder SMS messages
Who said event reminder messages had to be boring? Here are a few easy ways to make your messaging fun:
“Howdy [name], just saw you RSVP’d to [event name]! I’m looking forward to seeing you at [time] on [date]. Got questions? Text this phone number.”
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“You just did the coolest thing ever: you signed up for [event name]! Looking forward to seeing you on [date]. To opt out of reminder emails, tap here: [URL].”
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“[Business name]: tomorrow’s the big day for [event name], [name]! You’re still coming, right?! Confirm your attendance so we can save you a seat: [URL].”
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7. Trade show reminder texts
If you’re gearing up for a trade fair or exhibition, keep event attendees in the loop with one of these message samples.
“[Name], don’t forget that [event name] kicks off tomorrow. We’re at booth # [booth number] and would love to see you there. This year’s show also features over 200 exhibitors and live sessions throughout the day. To opt out, text STOP.”
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“Reminder: [event name] is coming up on [date]. Click here for parking details and booth setup instructions: [URL].”
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“Thank you for registering for [event name]. The show starts on [date] at [time]. Please remember to bring event badges. Want to plan ahead? Download the floor plan and session schedule here: [URL].”
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8. Group event reminder texts for after-work socials
For mixers, cocktail hours, and other post-work social hangouts, keep it friendly and casual with these group texting messages.
“Hey gang! FYI — [event name] is happening tonight at [location]. Come for great drinks, snacks, and laughter. If you’re still planning to attend, reply YES.”
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“Reminder: [event name] kicks off on [date] at [time]. Come ready to unwind, mingle, and celebrate all your hard work. Attendance is free.”
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“We’re heading to [location] for [upcoming event]. Don’t forget to bring something to share! RSVP here and tell us what you’re bringing: [URL].”
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9. Event reminder texts for team workshops
Is your work event more about upskilling than networking? Get everyone on the same page with a gentle (and informative) reminder.
“Hey [name], just a heads-up about tomorrow’s workshop on [topic]. We will be in room [room number] from [time] to [time]. Confirm your lunch choice here: [URL].”
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“Hello [name], a reminder that your team workshop is scheduled for [time] on [date]. Please arrive five minutes early for check-in at [location].”
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“Reminder: Team workshop on [date] at [time] in conference room [room number]. Attendance is required. Please come prepared to participate.”
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10. Fundraising campaign reminder texts
Maybe you’re promoting an upcoming fundraiser to new attendees or reaching out to an existing contact list for donations. Either way, one of these templates can help you keep donors in the loop before your big giving day (and follow up without feeling pushy or disingenuous).
“Hey [name], we can’t wait to see you at [fundraiser] tonight! Remember it’s at [time] at [location]. Let’s make some magic happen. Reply STOP to opt out.”
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“[Name], we’re partnering with [business] to donate [amount] to [cause]. The fundraiser starts on [date] from [time] to [time]. We appreciate your support.”
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“[Organization]: Thank you for registering for [event] on [date] at [time] at [location]. The dress code is [dress code]. Get parking instructions and other details here: [URL].”
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11. Event reminder texts for special occasions
It’s always worth reminding customers of the special events on the horizon. This could be business anniversaries, holiday texts, and other milestones worth celebrating.
“Hey [name], just a little reminder that [event] starts at [time] tomorrow! So stoked you can join us. [first name] at [business name].”
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“[Name], our holiday [event] is coming up fast on [date/time]. Still interested in joining us for this once-per-year event? Confirm your spot here: [URL].”
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“You’re invited! [Business name]’s [event] kicks off at [time] tonight at [location]. Food, music, and memories — don’t miss it! To opt out of event reminders, reply STOP.”
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12. Event reminder texts for industry events
Maybe you’re prepping for an annual meeting, or maybe you’re setting up a networking event. Either way, event reminder texts remind participants to get ready and encourage them to bring the right tools and documents for the big day.
“Hi [name], quick reminder that [event] is tomorrow. Please bring a government-issued ID and any questions you have for our panel. Doors open at [time].”
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“[Business name]: [event] begins tomorrow at [time]. Be sure to bring your registration materials and RSVP confirmation. To confirm attendance, reply YES.”
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“Excited to see you at [event], [name]! Don’t forget: the networking mixer starts at [time], so bring those business cards. See who’s coming here: [URL].”
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13. Event reminder texts for product launches
When you’re launching something exciting, you want all your customers to know. Make sure your most enthusiastic customers don’t miss out on the big moment with one of these reminder texts:
“Hey [name]! The countdown’s on — our [product name] launch is on [date] at [time]. As a VIP, you can RSVP to attend live: [URL].”
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“[Business]: You’re invited to attend our [product] launch tomorrow at [time]. Limited early access slots are available. Reply YES for more information.”
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“Tomorrow is the big day, [name]. [Product] launches at [time]. Join our livestream this [date] and see what this means for [business] customers. [URL].”
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14. Event reminder texts for training sessions
Training reminders help attendees show up on time and bring the right supplies, whether it’s laptops, paperwork, or an open mind.
“Hi [name], reminder that your training session starts at [time] on [date]. This year’s session will be at [location]. Bring your laptop and charger.”
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“[Team]: Your training workshop is scheduled for [date/time] at [location]. Please arrive 10 minutes early to check in. Review course schedule here: [URL].”
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“Reminder: [training name] starts tomorrow at [time]. Join virtually using this link: [URL].”
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15. Event reminder texts for recruitment events
Use texting for recruiting to confirm interview times, share directions, and give last-minute prep advice so your candidates arrive ready to shine.
“Hi [name], this is [name] from [business]. Excited to meet you at [recruitment event] tomorrow at [time]. The dress code is business casual. See you there!”
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“[Company name]: just a reminder that your interview session is scheduled for [date/time] at [location]. Replay CHANGE if you need to reschedule.”
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“Thanks for registering for [event]! Check-in starts at [time]. Please remember to bring hard copies of your resume. You can get directions here: [URL].”
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16. Event reminder texts for game days and tournaments
Use event reminder texts to set the stage (pun intended) and make sure players, fans, or volunteers know when and where to show up.
“Hey [name], your game’s tomorrow at [time]. Arrive 30 minutes early to warm up. Uniforms will be handed out on site.”
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“Don’t miss out: [tournament] kicks off at [location] on [date]. The first match is at [time]. Tickets cost [price] online or [price] at the door. Get yours: [URL].”
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“Reminder: [event name] starts tomorrow at [time]. Check-in opens at [time]. Make sure your gear’s packed — here’s the full schedule: [URL].”
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17. Event reminder texts for retail pop-ups
Have a surprise retail pop-up or a flash sale to advertise? You can use event reminder texts to nudge customers toward your event.
“[Business name]: Today only, pricing on [items] reduced by [amount] at [event]. The first 15 attendees will receive [prize or discount]. Tap here for directions: [URL].”
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“Hey [name]! You’re one of the first to hear about [business name’s] newest pop-up event on [date]. Reply YES for a link with more information.”
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“Thanks for subscribing to our VIP list, [name]. This is your monthly list of notifications for upcoming pop-up events. Get the scoop: [URL].”
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18. Reminder texts for virtual events
Webinars, workshops, and conferences, oh my! Help attendees remember how to access your event with one of the following virtual meeting reminders.
“[Business name]: the countdown begins for our [event] tomorrow at [time]. Need to cancel? Reply CANCEL.”
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“Friendly reminder that [event] is happening in one hour. To access the Zoom room, tap here: [URL].”
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“Hey [name], our biggest event of the year is coming up fast! The fun begins on [date] at [time]. Grab tickets and save your spot here: [URL].”
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19. Event reminder texts for company offsites
You can use event reminder texts to keep employees in the loop — like sending a calendar invite via text so everyone on your team knows when the next offsite will be.
“Looking forward to our company offsite, [name]! Remember that next quarter’s offsite is on [date] from [time] to [time]. Here’s a calendar link: [URL].”
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“Hey [name], friendly reminder about our team offsite tomorrow. We leave at [time] from HQ. Wear comfy shoes and bring your company-issued laptop.”
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“[Team name]: reminder that our offsite is coming up on [date] at [time]. Lunch will be provided. If you want to carpool, join the list here: [URL].”
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20. Event reminder texts for open houses
The more you remind people of an upcoming open house, the more likely you’ll be to find a serious buyer.
“Hey [name], wanted to let you know I have a beautiful property at [location] with an open house! It’s [date] at [time]. Here’s the listing: [URL].”
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“[Realty name]: stunning home in [location] ready for your family! The open house will be on [date] from [time] to [time]. Reply YES for the listing link.”
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“Hi [name]. Open houses for this week: [House #1], [House #2], [House #3], [House #4]. Reply with your choice to receive the address, date, and time.”
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21. Reminder texts after your event is complete
Even after your event is over, you can use reminder texts to give attendees helpful next steps.
“Thanks for attending [event], [name]! We would love to stay in touch. Tap here to follow us on social media: [URL].”
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“[Event] might be over, but we’re just getting started. Our next big [event] is on [date/time]. Want to get reminders? Reply YES to opt in.”
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“[Organization]: [event name] was a success, [name], thanks to you! We raised [amount] in [time]. Tap here to read our full media writeup: [URL].”
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22. Event reminder texts for press conferences
Keep reporters, journalists, and media contacts in the loop with simple reminders that let you collect their credentials safely.
“Thank you for attending [event] on [date]. We will have a press conference immediately afterward at [location]. Reply CONFIRM to save your seat.”
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“[Business name]: you’re invited to a virtual press conference on [date] at [time]. Submit your credentials for event registration here: [URL].”
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“Hi [name], friendly reminder that [business’s] press conference is 24 hours from today ([date/time]). Remember to bring your confirmation email for access.”
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How to send an event reminder text using OpenPhone
Ready to start sending reminders to your audience?
Here’s how to easily send an event reminder text using OpenPhone:
- In your SMS inbox, select the contact who should receive an event reminder text.
- Write your message in the textbox. Be sure you’re following all best practices (which we’ve listed above).
- In the bottom right corner of the message box, tap the Clock icon.
- Select the date, time zone, and time your reminder should go out. The day before or day of the event is usually a safe bet.
- Decide whether or not you want the message to go through if the recipient messages you first. This can help you avoid awkward conversations if you need to respond to something before sending your reminder.
Need to send more than one reminder? OpenPhone makes this easy. You can always save go-to messages as snippets to easily send reminders from customizable templates.
How to send an event reminder text using Zapier and Make
Need to send way more than just one reminder? You can use OpenPhone’s Zapier and Make integrations to automate multiple event reminder texts.
For example:
Zapier
With Zapier, you can integrate OpenPhone with Calendly to automate sending reminder texts to people who booked a meeting — no manual follow-up needed.
You can use this pre-built workflow to get started:
Make
If you use Google Forms to collect event signups, you can automatically send reminder texts with OpenPhone using Make. That way, you don’t have to send each message yourself.
Here’s how it works: When someone submits a form, this workflow creates a new contact in OpenPhone and sends them a text message with the event details.
You can use this template in Make to get started.
⚠️Pro tip: Make sure you only text people who’ve opted in to receive event reminders from your business. OpenPhone wasn’t designed for cold mass texting, so messaging dozens of people without their consent will get your account suspended.
OpenPhone: The best way to send event reminder texts
Event reminder texts are one of the easiest ways to boost attendance, cut no-shows, and build better relationships with recipients. And with a business phone system like OpenPhone by your side, you can write, personalize, and queue them at scale.
With OpenPhone, you can easily schedule messages in advance and create reusable text templates (aka snippets) to save your fingers from typing the same message. You can even integrate with tools like Zapier and Make to automate everything from confirmations to follow-ups.
OpenPhone also lets you make unlimited calls to US and Canadian phone numbers and set up auto-replies so your customers always get a response even when you can’t pick up the phone. Plus, if you’re unavailable, you can have Sona, OpenPhone’s AI agent, step in to answer questions and take customer messages so you can get back to them at a later time.
But I get it: seeing is believing. So why not see for yourself?
Sign up today for a free trial and test OpenPhone free for seven days.
FAQ
The timing of your message can make or break your attendance rates. For formal events, it’s a good idea to send your first reminder 24 to 72 hours before the event. For casual events, one to two hours in advance should work.
For high-stakes events, consider sending three messages: one a few days before, one the day before, and one an hour before. For low-key events, one or two is fine.
Here are a few reasons why event reminder texts are worth the effort:
– Fill more seats and start on time: Reminder texts help boost attendance, reduce no-shows, and ensure people arrive promptly. Automating these means less work for your team and more possible attendees for your next big event.
– Keep attendees in the loop: Texts help people stay updated on key event details like time, location, speakers, other attendees, and last-minute changes so they show up prepared.
– Make your event feel polished and professional: Sending event reminders shows you care about details and builds trust with your customer by consistently showing up in their inbox. Plus, a well-run event leaves a positive impression and makes people more likely to return or recommend your business to others.
