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How to get a virtual business address and phone number

Virtual business address and phone number

The best part of running a remote business? Getting to work from home. The not-so-great part? Feeling forced to register your business with your home’s physical address if renting a physical office space isn’t on the table.

Whether you’re a freelancer, an entrepreneur, or something in between, getting a virtual business address and a virtual phone number can help solve this dilemma. Together, they make it much easier to keep your personal details private and project a more professional image. 

You just need to find the best virtual service providers — which, fortunately, we’ve done for you.

How to get a virtual phone number and business with OpenPhone and Stable

Virtual business addresses and phone numbers are like air conditioning: not strictly essential, but once you have them, you’ll wonder how you ever managed without them.

For example, a virtual business address lets you establish a professional presence without exposing your home address. On the flip side, a VoIP platform can help you get a business phone number that keeps your work and personal life separate.

That’s why OpenPhone (VoIP provider) teamed up with Stable (virtual address + mailroom provider): to help business owners break free of physical office buildings. These tools let you establish a permanent address for your business and manage all incoming communications (calls, texts, letters, and packages) from anywhere with a WiFi connection.

How to get a virtual business address and number: How Stable works

New and current OpenPhone users can get a 50% discount on Stable’s Grow or Scale plan for the first six months. 

Here’s a quick peek at what you can do with OpenPhone:

  • Seamless communication: Make unlimited calls in the US and Canada using local or toll-free numbers, automatically record calls for future reference, and get AI-powered transcriptions and summaries for every conversation.
  • Efficient messaging: Save time with scheduled texts, canned responses, and auto-replies to handle missed calls, texts, and voicemails without being tied to your phone. 
  • Prioritized follow-up: Use call views to track voicemails and missed calls, ensuring nothing falls through the cracks and your team stays on top of priorities. 

Want to learn more about OpenPhone and Stable? We’ll provide more information on these services below.

Comparing the best virtual business address service providers

Here’s a detailed breakdown of the best virtual business address providers:

1. Stable 

Stable: Virtual business address and phone number

Stable is a virtual mailbox and address service that helps businesses manage their physical mail online. This includes scanning, filtering, or shredding business mail, depositing physical checks, and establishing a physical presence.

You can use Stable to set up a business address recognized by state and federal agencies (including the IRS). You can also use Stable’s mail forwarding services to accept and forward packages. For example, you can send vendor shipments to your virtual office location, then set up auto-forwarding to your personal address.

Key features of Stable

  • Business mailing address
  • Add a registered agent in any US state and US territories
  • Automate physical check deposits
  • State compliance monitoring and reminders
  • Mail management (scanning, forwarding, shredding, and more)

Stable pricing

Stable pricing

Every Stable plan includes one user plus the following features:

  • Grow: $49 per month ($20 per additional user) for a permanent street address, 100 pieces of mail per month, the ability to open, shred, or scan incoming mail, the ability to deposit checks (add-on), email customer support, and more (three-user max)
  • Scale: $89 per month ($30 per additional user) for multiple addresses (add-on), unlimited users per account, automations (auto-scan and auto-forward), webhook access, assign mail to team members, Zapier and Slack integrations, and more 
  • Custom: Custom price for high-volume mail, custom workflows, HIPAA compliance, and more

*An OpenPhone account will save you 50% on Stable’s Grow or Scale plan for the first six months.

2. Anytime Mailbox 

Anytime Mailbox: Virtual business address and phone number

Anytime Mailbox offers a virtual mailbox service that lets you manage postage from your internet connection. You can access the platform at any time and from any device, then forward your packages to any address (it’s really all in the name).

Anytime Mailbox offers a wide range of addresses in the US and international locations. You can purchase multiple addresses to support different ‘arms’ of your business, then update their locations on your website and social media profiles.

However, Anytime Mailbox is far from a perfect platform. Not all Anytime Mailbox locations accept packages or large mail items. Most only accept letters or documents due to space constraints, which could force you to stack your plan with a PO box rental.

And keep in mind some virtual business addresses might not show up on Google Maps, Google AdSense, or Google Business profiles. Since they’re considered virtual business addresses, the systems may not recognize them as valid.

Key features of Anytime Mailbox

  • Domestic and international addresses
  • Use addresses on websites and social media platforms
  • Business formation support
  • Virtual mailbox services
  • Forward mail (package size allowance may be limited)

Anytime Mailbox pricing

Anytime Mailbox pricing

Pricing for Anytime Mailbox can range anywhere from $9.99 to $399.99 per address per month. There’s no dedicated pricing page where you can compare these costs. Instead, you have to select your desired country and state, then scroll through your options until you find an address you like.

3. Alliance Virtual Offices ​​

Alliance Virtual Offices: Virtual business address and phone number

Alliance Virtual Offices provides solutions, including professional business addresses, mail handling services, and access to 4,000+ global meeting spaces.

The company offers more than 1,400 locations for virtual business addresses. It also provides live receptionists, which start at $125 per month. Keep in mind Alliance also charges a $200 one-time set-up fee, which is surprisingly expensive for a business address service. 

Key features of Alliance Virtual Offices

  • Mail handling services
  • 1,400+ global locations
  • Rentable conference rooms
  • Live receptionists
  • Coworking spaces

Alliance Virtual Offices pricing

Alliance Virtual Offices doesn’t have a dedicated pricing page. Instead, you have to scour their website for a breadcrumb trail of costs and fees, which can get frustrating if you’re a busy business owner.

The best way to get an accurate quote is to contact the company directly. However, you can expect to pay between $250 and $300 for a virtual address plus set-up costs.

Comparing the best virtual business phone number providers

Now that we’ve looked at the best virtual business address providers, let’s compare the best US virtual number providers:

ProviderStarting priceUnlimited calling to US & CanadaSMS/MMS to US & CanadaShared phone numbersAdditional phone numbers
OpenPhone$15 per user per month$5 per number per month
Google Voice for Business$16 per user per month (*including Google Workspace)XContact support
CallHippo$18 per user per month✓ (on office phone plans)✓ (100 SMS per month)Varies

Let’s start with the highest-rated provider on G2:

1. OpenPhone

OpenPhone: Virtual business address and phone number

OpenPhone is a virtual phone number provider designed for small and growing businesses. You can purchase local, toll-free, or vanity numbers to send and receive unlimited texts and calls across the US and Canada.

Our shared numbers let teams work together to call and text customers and delegate tasks from their phones, computers, and tablets. You can also use AI tools to help everyone stay productive — for example, calls can be automatically tagged based on the custom labels you provide, such as “Billing issue.”

Not sure which calls need immediate attention? Just toggle to call views so you can filter your customer calls based on whether they are in progress, missed, or have an unresponded voicemail.

And if you need to streamline inbound/outbound messaging, you can tap into texting automations on every plan. It’s easy to schedule important messages, set up text automations with Zapier, or quickly reply to incoming texts using pre-saved text templates (we call them snippets).

Key features of OpenPhone

  • Unlimited calls and texts in the US and Canada
  • Shared phone numbers for calling and texting
  • Local, toll-free, and vanity numbers
  • Texting automations on every plan
  • 7,000+ third-party integrations with Zapier and Make
  • AI features (call tagging, AI message responses, and more)
  • API available for integrations with internal tools
  • Free number porting (no need to change your number)

OpenPhone pricing 

OpenPhone pricing

OpenPhone has three pricing plans to choose from:

  • Starter: $15 per user per month for unlimited calls and texts in the US and Canada, text automations (snippets, auto-replies, scheduled texts), shared phone numbers, call forwarding, manual call recording, email integration to forward calls and texts, Slack and Zapier integrations, and more
  • Business: $23 per user per month for advanced call forwarding, automatic call recording, CRM integrations (HubSpot and Salesforce), AI call summaries, phone menus, analytics, custom ring orders, and live chat support 
  • Scale: $35 per user per month for AI call tags, dedicated onboarding, and priority chat and email support

2. CallHippo

CallHippo: Virtual business address and phone number

CallHippo is a VoIP provider that offers a service called Office Phone System. It lets small businesses communicate with customers using voice calls, SMS, and an integration with WhatsApp.

The office phone system offers all the basics you might expect, including click-to-dial, SMS and MMS support, and more. The call center solution offers a few additional features, such as paid call recording, which means you have to pay per minute to record calls, and smart dashboards for agents.

But look a little closer at CallHippo’s office phone plans, and you’ll notice they come with serious limitations.

For example:

  • You can only transfer calls if you’re on the most expensive plan, which is not ideal for growing teams.
  • None of CallHippo’s plans include unlimited texting to any country (not even the US).
  • Call recording requires an upgraded plan, even if you don’t need automatic recording yet.

The real kicker? ‘Unlimited’ calls aren’t technically unlimited — because they’re not supported on premium, special, or toll-free numbers. 

Key features of CallHippo

  • SMS and MMS support (unlimited messaging not included)
  • Unlimited calls in the US and Canada (excludes special and premium numbers)
  • Forward-to-device feature
  • AI call summaries and transcripts (requires add-on)
  • Spam remediation service ($100 per number)

CallHippo pricing

CallHippo pricing

Here’s what you can expect from CallHippo’s pricing for the office phone system plan:

  • Starter: $18 per user per month for unlimited calls in the US and Canada, 100 text messages, one included phone number, and basic report analytics
  • Professional: $30 per user per month for 500 text messages, call recordings, AI reports, and after-call notes
  • Ultimate: $42 per user per month for 1,000 text messages, custom integrations, and a dedicated account manager
  • Enterprise: Custom price for unlimited calling in 48 countries, custom reports, customized add-ons, and Power Dialer (20-user minimum)

3. Google Voice

Google Voice: Virtual business address and phone number

Google Voice is a virtual phone provider designed to work alongside other Google apps. This software is compatible with Google Calendar and Google Meet, as well as Google Fi phone plans (for US customers only).

Google Voice offers unlimited calls and business text messaging in the US and Canada. If you want more business features like auto-attendants and ring groups, you’ll have to upgrade your plan to the second tier.

Keep in mind Google Voice requires a Google Workspace subscription, which starts at $6 per user per month. This means every Google Voice plan technically costs $6 extra, which could add up fast as your business grows.

Google Voice also comes with many other drawbacks compared to leading VoIP systems. For example:

  • You can’t set up auto-replies, save text templates, or schedule messages. 
  • There’s no way to connect with apps or tools outside Google’s ecosystem.
  • You can’t purchase or port toll-free numbers, which could be frustrating if you’re trying to maintain a professional appearance.

Key features of Google Voice

  • Unlimited calls to the US and Canada
  • Unlimited SMS and MMS (US customers only)
  • Integrations with Google Meet and Google Calendar
  • Call forwarding
  • Voicemail transcriptions

Google Voice pricing

Google Voice pricing

Here’s a breakdown of Google Voice’s three pricing plans:

  • Starter: $10 per user per month for unlimited calls to the US and Canada, voicemail transcriptions, call forwarding, basic integrations with Google Workspace (Meet and Calendar), and access to the mobile and web apps (10-user max)
  • Standard: $20 per user per month for ring groups, multi-level auto-attendants, and on-demand call recording
  • Premier: $30 per user per month for automatic call recording and BigQuery exports

What to consider when choosing a virtual service provider

Struggling to pick the right virtual business address and phone number providers for your business?

Here are some factors to consider while comparing virtual service providers:

  • Cost: Money isn’t the be-all and end-all of a virtual office service. However, you still want to make sure you’re getting the best bang for your buck with a cost-effective provider.
  • Reliability: Can you trust the virtual service provider to keep your business operating smoothly? The best providers have an excellent uptime history and few reports of long outages.
  • Support: Whether you’re struggling to troubleshoot issues or have questions about the platform’s service, you should be able to contact customer support in 24 hours or less. Bonus points if they offer live chat or phone support.
  • Integrations: What tools can you connect to your virtual phone service? Will they work seamlessly with your virtual office plan?
  • Scalability: Small businesses don’t always stay small forever. As your business needs change, will your provider let you upgrade and downgrade your plan or add users as needed?
  • Ease of use: Managing your virtual business service shouldn’t feel like rocket science. The VoIP platform and address service you choose should be simple, intuitive, and easy to manage.

The advantages of using a virtual business address and phone number

It’s always a good time to level up your business. The benefits speak for themselves.

Here’s why it’s important to invest in a virtual business address and phone number:

Boost your professional image

A business card with an address in New York City will look a lot more impressive than your neighborhood post office. And considering many states don’t let you register businesses with a PO box, signing up for a virtual address almost always makes more sense.

A dedicated number can also help you look professional, especially if you opt for a local area code (think New York numbers starting with 212). You could also choose a toll-free number to give your business a more credible feel, even if your company is currently small.

Rest easy with better privacy protection

You wouldn’t give your home address to just anyone, would you? This also applies to giving out your personal phone number. The last thing you want is 2 AM calls or, in a worst-case scenario, 2 AM personal visits.

Virtual business address and phone number services keep your information private so you can work from home safely while making your business contact info easy to find online.

Easily add locations or phone numbers

The more customers you serve, the bigger your business and the more you’ll need to grow. This may include adding locations, departments, team members, and so on.

Virtual address services can help you add new locations so you can serve customers in multiple cities or states. With a virtual phone number service, you can purchase multiple business phone numbers so you can set up new team members or departments without breaking the bank.

Provide superior customer service

If you want to build up your company’s image, you need to focus on serving customers quickly. This means getting back to them promptly — which isn’t always easy if you rely on traditional mail or phone services. 

Thankfully, virtual address services can help you handle your mail from anywhere. With the help of mail scanning tools, you can quickly sort important letters from junk mail.

Plus, virtual phone numbers let you make and receive calls and texts through your WiFi connection. The best platforms come with features like call forwarding, voicemail, and auto-attendants so you can stay on top of incoming calls and instantly respond whenever you’re out of the office.

Serve a global customer base

Starting to expand your business overseas? You can use virtual addresses and international phone numbers to set up a presence in multiple markets.

You could also establish a ‘global headquarters’ if you don’t want to set up international subsidiaries. For example, you could get a prestigious virtual business address (like San Francisco) and pair it with a local or toll-free number.

Save time with automations

A virtual business address and phone number can help you automate repetitive tasks.

With a virtual address, you can set up automations to help you easily file taxes, digitize incoming mail, and forward packages to your PO box or home address.

With virtual phone numbers, you can automate conversations to make sure nothing falls through the cracks. This includes tools like scheduled texts, automatic replies, and Zapier workflows that can put your messages on autopilot.

OpenPhone: The best virtual business phone number provider

OpenPhone app

Gone are the days of needing fancy physical offices or expensive desk phones to run your business. With a virtual business address and phone number, you can keep your personal life safe and your professional life polished. 

The price , however, can get expensive fast — unless you’re privy to discounts that can keep your costs down. If you’re an OpenPhone customer, you can get 50% off Stable plans for the first six months.

Not an OpenPhone customer yet? Sign up today for a seven-day free trial.

FAQs

What is a virtual business phone number? 

A virtual business phone number can help you make and receive calls and texts through the internet. Since they’re not tied to a physical location or phone network, you can get work done on almost any device and through any WiFi connection.

What is a virtual business address?

A virtual business address provides businesses with real street addresses for mail forwarding and business registration purposes. That way, you can screen incoming mail, shred unnecessary documents, and maintain personal privacy without investing in an office lease.

Does the IRS accept a virtual address?

It mostly depends on the provider you choose. Virtual address providers like Stable can help you set up a compliant business address that is recognized by the IRS, state governments, and more.

Do UPS and FedEx deliver to a virtual business address?

Yes, most virtual business addresses accept packages from the USPS, FedEx, UPS, Amazon, and DHL. This way, you can screen your mail without driving to a PO box and forward your mail to a different location.

How to get a virtual business address in New York?

If you want to establish a business address in New York City, you first need to subscribe to a virtual address service. Then, select an address in a borough, such as Brooklyn, Manhattan, or Queens. Keep in mind these are considered ‘prestigious business addresses’ and may cost more as a result.

How much is a virtual business address and phone number?

Most virtual business addresses and phone numbers cost between $9.99 and $300 per month. With the partnership between OpenPhone and Stable, you can get a virtual phone number with OpenPhone for $15 per user per month and a virtual business address with Stable for $25 per user per month for the first six months.

Can I use a virtual office address as my legal business address?

Yes, you can set up a legal business entity using a virtual office address. It’s also possible to update your existing business address if you own an established company.

How do I set up a virtual phone number for my business?

With a VoIP provider like OpenPhone, you can set up a virtual phone number in a few steps:

1. Create an OpenPhone account.
2. Pick a US, Canadian, or toll-free number.
3. Choose the pricing plan that’s right for your business

That’s it!

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