How Solterra Property uses OpenPhone to land more deals

Industry
Real estate
Use cases
Operations
Founded
2020
Headquarters
Plymouth, Minnesota
Previously using
Google Voice
The faster we can get on the phone with someone, the better we can establish a relationship that leads to a deal.
Callan Faulkner

After years in the tech industry, Callan Faulkner decided to take a break. Her break led to co-founding Solterra Property

Their business depends on making timely connections with landowners who want to sell and buyers who wish to own. Callan and her co-founder Jon Kattke's goal is to help clients learn more about a property, even if they decide not to work with them.

The challenge

Just like any other real estate land company, Solterra contacts property owners via mail, text, or call. But whereas other land companies communicate through texting and cold calling, Solterra’s main goal is to build authentic relationships with folks first — then close deals over phone calls. 

Many clients have owned their land for a long time, and some are in vulnerable positions when they decide to sell because of family or financial situations. They may be eager to make a change or have to make a change. Either way, they want to know they’re in good hands.

Solterra initially had one phone number through Google Voice, which quickly became a problem. They’d get a lead on a seller, but getting that potential inbound seller connected to the right person was challenging. Callan’s team also needed to know when a potential buyer was calling.

I have a partner in the business, so we needed a solution that rings both of our phones simultaneously and whoever is available can grab it. That was the immediate use case for us.
Callan Faulkner
Co-Founder at Solterra Property
callan

They quickly realized they needed multiple phone numbers dedicated to answering calls from buyers and sellers respectively. That way, they could handle calls efficiently and focus on the human side of the business.

“The problem with Google Voice is that when you have a team, you need to be able to route calls to a specific person at a specific time. You need to be able to set up call forwarding. You need to have unique voicemails,” says Callan. Each number also needed to be accessible to more than one person.

Being a small business, they didn’t have a big budget. When they looked at options, the partners didn’t know how companies like theirs could afford most phone services. Callan recalls, “We're looking at these phone systems and, I'm like, how in the world do people do this?”

OpenPhone is so, so intuitive and it works the way it's built. And I wish I could say that about every tool, but so many just don't work the way they're supposed to.

The solution

After discovering OpenPhone checked all these boxes, Callan still had one worry. She remembers, “One of the hesitations I had, in the beginning, was, oh man, I've been using this Google Voice number forever. All my sellers know this number.” But she quickly discovered they could set up call forwarding to their new OpenPhone number. OpenPhone also solved the problem of needing multiple phone numbers. Solterra now has separate phone numbers to field calls from buyers and sellers. 

“We're simultaneously talking with sellers and buyers,” explains Callan. “So it was important to separate the two. When they called in, I needed to be able to see, is it a seller or is it a buyer?” With OpenPhone, it’s easy to see which number is ringing and who is calling.

Both founders’ phones ring when clients call, and whoever is available takes the call. Callan says, “The faster we can get on the phone with someone, the better we can establish a relationship that leads to a deal.”

“OpenPhone is so, so intuitive and it works the way it's built. The calls come in and any voicemails are transcribed; it just works. And I wish I could say that about every tool, but so many just don't work the way they're supposed to,” says Callan.

They use texting to generate leads or gauge a landowner’s interest level in selling their properties. However, many real estate professionals are after the same clients, bombarding them with letters and texts. Solterra knows that building a trusting relationship requires a special kind of connection with potential sellers, and connecting with customers on a phone call rather than just texts and letters “is an absolute gamechanger and definitely a differentiator for us in our business,” admits Callan.

Bottom line

OpenPhone allows Solterra Property to build immediate and meaningful connections with their potential land sellers and buyers, the lifeblood of their business.

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