Want some sample professional voicemail greetings you can use to make your callers feel welcomed and valued? Below are 45 business voicemail greeting examples to get you started. You’ll find voicemail examples for your specific business scenarios, industry types, departments, and when your team takes time off.
We’ll also provide an easy way for you to record your voicemail greetings. If you prefer not to record yourself speaking, we’ll show you how to download a custom voicemail greeting.
What makes an effective voicemail greeting?
A good business voicemail greeting should be professional, yet personal. Let callers know what they can expect from you and your company. Keep it brief but include enough detail so they’re not left with questions.
What to include in a business voicemail greeting
A professional voicemail greeting should have:
- A greeting
- Your name
- Your company’s name
- A short reason for missing the call (e.g., the caller reached you outside your business hours)
- A timeframe for when they can expect to hear back from you
- An alternate way to contact you or another team member if it’s urgent
If you still need specific ideas for your voicemail greeting, check out the examples below.
45 professional voicemail greeting examples
Here’s our list of professional voicemail greetings for you to choose from.
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General voicemail greeting examples
Here are the most common voicemail greetings you’ll need. Whether your customers want to schedule a callback or need urgent assistance, these messages will guide them on how to help you help them.
1. Basic voicemail greeting
“Hi! Thanks for calling [Name] at [Company Name/Your Name]. We’re sorry we can’t take your call right now. Please leave a brief message, and we will get back to you as soon as possible. Have a great day!”
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2. Schedule a callback voicemail greeting
“You’ve reached [Company Name]. We can’t take your call right now, but let us call you back! Please leave us your name, number, the reason for your call, and the best time to call you back — we don’t want to miss you again. Talk to you soon.”
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3. Text follow-up voicemail greeting
“Hey, it’s [Your Name] at [Company Name] – thanks for giving me a call! I can’t wait to chat. Please leave your name and number, and I’ll call you back as soon as I have the chance. Better yet, send me a text with the best time to reach you and the reason for your call. Looking forward to hearing from you.”
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4. Email follow-up voicemail greeting
“Hi, you’ve reached [Your Name] at [Company Name]. If you need a quick response, please send me an email at [Email Address], and I’ll get back to you first thing tomorrow. If it’s not urgent, please leave me a message with your name and number. Have a great day.”
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5. After-hours contact voicemail greeting
“Hi there! You’ve reached [Your Name] at [Company Name]. Our team is currently unavailable, as it’s outside our business hours. We’ll return your call as soon as possible. If it’s urgent, please send an email to [Email Address] or text us at [Phone Number]. Thanks for reaching out, and we’ll talk to you soon!”
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6. Temporary closure voicemail greeting
“Hello, you’ve reached [Your Name] at [Company Name]. We’re currently closed due to [Reason for Closure]. Please leave us a message with your name and number, and we’ll get back to you as soon as we reopen. For urgent matters, you can reach us at [Alternate Contact Method]. Thank you!”
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7. Alternative contact voicemail greeting
“Hi! This is [Your Name] at [Company Name]. I’m currently unable to answer your call. For immediate assistance, please contact [Team Member’s Name or Department] at [Alternate Phone Number] or [Email Address]. Otherwise, leave your name and number, and I’ll get back to you as soon as I can. Thanks!”
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Scenario-based voicemail greeting examples
When you have multiple work phone numbers for different teams or won’t be available because of an event like an industry conference, you should record custom voicemail scripts to keep customers informed. Here are specific voicemail greeting templates for common scenarios:
8. Vacation voicemail script greeting
“Hi, you’ve reached [Your Name] at [Company Name]. I’m out of the office from [Start Date] to [End Date] and will not check messages until I return. For immediate assistance, please contact [Alternative Contact Name] at [Alternative Contact’s Phone Number] or email [Alternative Contact’s Email]. Thank you, and have a wonderful day!”
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9. Conference voicemail greeting
“Hello, this is [Your Name], and I am currently attending the [Conference Name] from [Start Date] to [End Date], where I am expanding our network and bringing new ideas back to our team. Please leave your name, message, and contact information, and I will get back to you as soon as the conference ends.
If you have an urgent need, please email me at [Email Address], and I’ll try to respond as soon as I can. Thank you!”
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10. Resignation voicemail greeting
“You have reached the voicemail of [Your Name], who is no longer with [Company Name]. If you need assistance related to [Purpose of Call], please contact [Replacement or Department Contact Name] at [Their Contact Information], and they’ll be happy to help.”
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11. Parental leave voicemail greeting
“Hi, you’ve reached [Your Name] at [Company Name]. I’m currently on parental leave and unavailable to take calls. For immediate assistance with [Specific Topic], please contact [Contact Person or Team Name] at [Phone Number]. Thank you for your understanding!“
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12. Special promotion voicemail greeting
“Hi, this is [Your Name] with [Company Name]. Thanks for calling! We’re excited to share a special promotion: [Briefly describe the promotion, e.g., ‘50% off all services for new customers through January 31st!’].
If you’d like to learn more or take advantage of this offer, please leave your name and number, and I’ll get back to you as soon as possible. You can also reach us at [Alternate Contact Information]. Don’t miss out — this offer won’t last long!“
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Customer service voicemail greeting examples
When it comes to customer service, your voicemail greeting should reassure callers that their concerns matter and provide them with clear next steps. Here are four templates for you:
13. Standard customer service voicemail greeting
“Hello, you’ve reached the Customer Support Department at [Company Name]. We’re unable to take your call at the moment. We know your time is valuable, so instead of placing you on hold, let us call you back! Please leave your name, phone number, the reason for your call, and two times convenient for you to receive a callback from us. If it’s an emergency, please reach out to [Alternate Phone Number]. Thank you!”
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14. Warm voicemail greeting
“Hi there! You’ve reached [Your Name] at [Company Name]. I’m sorry I missed your call — I’d love to help! Please leave your name, number, and a quick message, and I’ll get back to you as soon as I can.
If it’s something urgent, no worries! Our support team is here to help at [Support Email or Phone Number]. Thanks so much for calling, and I can’t wait to chat with you soon!“
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15. Technical support voicemail greeting
“Hi [Callers Namr], you’ve reached [Your Name] with the Technical Support Team at [Company Name]. I’m sorry I missed your call. If you’re experiencing a technical issue, please leave your name, contact number, and a brief description of the problem, and I’ll get back to you as soon as I can.
For urgent technical assistance, our support team is available at [Support Email or Phone Number]. Thank you for calling.”
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16. Formal voicemail greeting
“Hello, you’ve reached [Your Name] at [Business Name]. I’m unavailable to take your call, but your message is important. To help us assist you better, please share your name, the reason for your call, and the best time to reach you. I’ll return your call as soon as possible. If it’s urgent, our team is here to help at [Alternate Contact Information]. Thank you for choosing [Business Name] — we appreciate your trust in us.“
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Sales voicemail greeting examples
A good sales voicemail greeting will highlight how you can solve your callers’ problems. Let’s take a look at three:
17. Product launch voicemail greeting
“Thanks for calling [First Name] at [Company Name]. You must be calling because you’ve heard about our new [New product, deal, or offer]. We are pretty excited about it, too. Leave us your name, number, and the best time to call, and we’ll follow up and answer any questions you may have. We look forward to speaking with you and updating you on what’s new with [Company Name]. Have a great day!”
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18. Outcome-focused voicemail greeting
“Hi, this is [Your Name] from [Company Name]. I understand your time is valuable, and I’m here to help you achieve what you need — whether it’s [Specific solutions, e.g., ‘streamlining your operations,’ ‘resolving an issue,’ or ‘growing your business’].
Please leave your name, a brief message about what you’re working on, and the best time to reach you. I’ll get back to you as quickly as possible. If it’s urgent, you can reach us at [Alternate Phone Number]. Thank you for trusting [Company Name] to support your business!“
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19. Addressing their pain point voicemail greeting
“Hi, this is [Your Name] at [Company Name]. We understand how frustrating [Specific pain points your customers experience, e.g., ‘waiting for answers,’ ‘navigating complex services,’ or ‘getting the support you need’] can be.
Please leave your name, a brief message about your need, and the best way to contact you. We’ll get back to you as soon as possible to ensure everything is taken care of. Thank you for trusting [Your Business Name] — we’re here to help! If it’s urgent, please contact us at [Alternate Contact Information].”
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Industry-specific voicemail greeting examples
Stand out to your customers with a voicemail greeting tailored to your service. Here are industry-specific voicemail greetings for legal firms, cleaning services, salons, fitness centers, real estate firms, schools, and professional services companies:
20. Legal practice voicemail greeting
“Thank you for reaching the law offices of [Firm Name]. Our team is currently unavailable to take your call. Please leave your name, contact information, and a brief message. We will get back to you as soon as possible. For immediate assistance, you can reach us at [Alternate Contact Information].”
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21. Cleaning service voicemail greeting
“Hello, and thank you for calling [Name] at [Company Name], where cleanliness is our business. We’re tidying up elsewhere and can’t come to the phone right now. Please leave your name, number, and the service you’re interested in, and we’ll get back to you with all the details! You can also reach us at [Alternate Contact Information] for faster assistance.”
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22. Salon voicemail greeting
“Thank you for calling [Name] at [Salon Name]. We’re currently assisting other clients and are unable to take your call. Please leave your name, number, and the service you require, and we’ll get back to you as soon as we can. If you need help sooner, please call us at [Alternate Contact Information].”
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23. Fitness studio voicemail greeting
“Hi, you’ve reached [Name] at [Studio Name], your partner in fitness excellence. We can’t take your call at the moment, but we value your commitment to health and wellness. Please leave your name and number, and we’ll get back to you with the energy and dedication you deserve. If it’s urgent, our team is ready to help at [Alternate Contact Information].”
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24. Real estate firm voicemail greeting
“You’ve reached [Name] at [Firm Name]. We’re currently assisting other clients and cannot take your call. Please leave a message, and we’ll return your call as soon as possible. Your dream property is just a call away. If you need a quicker response, feel free to reach out to us at [Alternate Contact Information].”
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Pro tip: Check out our guide to realtor voicemail scripts for more examples.
25. Healthcare voicemail greeting
“Hello, you’ve reached [Your Name] at [Healthcare Practice Name]. We’re currently unable to take your call, but your health and well-being are our top priorities. Please leave your name, phone number, and a brief message about how we can assist you.
If this is a medical emergency, please hang up and dial 911 immediately. For urgent matters, you can contact our office at [Alternate Contact Information]. Thank you for choosing [Healthcare Practice Name], and we’ll get back to you as soon as possible.”
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26. School administration voicemail greeting
“Thank you for calling the administrative offices of [School Name]. We’re currently unavailable to take your call. Please leave your name, contact information, and the reason for your call, and we will get back to you as soon as possible. For immediate assistance, please contact our main office at [Alternate Contact Information]. Thank you again for calling [School Name].”
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27. Professional services voicemail greeting
“Hello, and thank you for calling [Your Name] at [Company Name], where expertise meets excellence. We’re currently working with another client and cannot answer your call. Please leave your name, company, and number, and [Name] will call you back to discuss how we can achieve your goals together. If your matter is urgent, please contact [Alternate Contact Information].”
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Seasonal and holiday voicemail greeting examples
Holiday hours can be tricky for your customers to navigate, but with customized voicemail greetings, they don’t have to be. Whether you’re away for a long weekend or unplugging for the holidays, here are voicemail greeting samples that let customers know when they can reach you:
28. Company shutdown voicemail greeting
“Hello, and thank you for calling [Your Name] at [Company Name]. We’re closed for our annual holiday leave from [Start Date] to [End Date]. During this period, team members will be available for limited hours. Please listen carefully to the following changes. From [Specific Date] to [Specific Date], our team will be available from [Specific Hours].
We will resume our regular business hours on [Reopening Date]. For urgent matters, please send an email to [Name] at [Emergency Contact Email], and we’ll do our best to respond in a timely manner. We wish you a wonderful holiday season and look forward to serving you when we return. Thank you!”
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29. Long weekend voicemail greeting
“Thank you for calling [Name] at [Company Name]. Our office is closed in observance of the long weekend from [Start Date] to [End Date]. We’ll return to the office and resume regular business hours on [Next Business Day]. If your matter is urgent, please email us at [Contact Email], and we’ll get back to you as soon as possible. We hope you have a safe and enjoyable weekend!”
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30. Team offsite voicemail greeting
“Hello! You’ve reached [Name] at [Company Name]. Our team is attending an offsite meeting from [Start Date] to [End Date] and is unavailable to take your call. We’re using this time to enhance our services and look forward to bringing you new ideas and solutions. Please leave a message or send an email to [Contact Email], and we’ll respond to your inquiry as soon as we’re back in the office on [Return Date]. You can also text us at [Phone Number] for a prompt reply. Thank you for your understanding.”
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31. One-day holiday voicemail greeting
“Hi, and thank you for calling [Name] at [Company Name]. We are currently closed for [Holiday Name] and will not be available to answer calls today, [Date]. We’ll return to normal business hours on [Next Business Day]. If you need immediate assistance, please leave a message or send an email to [Contact Email], and we’ll get back to you as soon as we return to the office. Thank you for reaching out to us, and we hope you have a wonderful [Holiday Name].”
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32. Detailed winter holiday voicemail greeting
“Happy holidays! Thanks for calling [Name] at [Company Name]. Our hours are a little different during the winter holiday season. Please listen carefully to the following changes: Customer Support is available December 23rd, 27th, and 30th, as well as January 2nd and 3rd from 11 AM – 5 PM ET. On December 24th and 31st and on the holiday weekends from the 21st to January 5th, we’re open from 12 PM – 3 PM ET. We are closed on December 25th and 26th and January 1st. In case of an emergency, please leave a message, and we’ll get back to you as soon as possible. You can also reach out via email to [Support Email]. Thanks for using [Company Name], and enjoy your holiday season!”
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33. Simple holiday voicemail greeting
“Happy holidays! You’ve reached [Your Name] at [Company Name]. Our office is closed for the holiday season and will reopen on [Date].
For immediate assistance during this time, please contact [Alternate Contact Information]. Otherwise, leave your name, number, and a brief message, and we’ll get back to you as soon as we’re back in the office. Wishing you a wonderful holiday season!“
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34. Personal holiday voicemail greeting
“Hi, this is [Your Name]. I hope you’re having a wonderful holiday season! I’m out of the office celebrating the holidays and will return on [Date].
For urgent matters, please reach out to [Alternate Contact Name] at [Their Contact Information]. Otherwise, leave your name, number, and a brief message, and I’ll get back to you as soon as possible. Wishing you a happy and joyful holiday!”
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Emergency voicemail greeting examples
If your business is facing an emergency, whether personal or company-wide, a voicemail greeting can give customers context and let them know when you’ll get back to them. Here are four emergency voicemail greeting examples for you to choose from:
35. Personal emergency voicemail greeting
“Hello, you’ve reached [Your Name] at [Your Company]. I’m out of the office due to an emergency situation and am unable to return calls until [Expected Return Date]. If this is an urgent matter, please contact [Alternative Contact Name] at [Alternative Contact’s Phone Number] or email [Alternative Contact’s Email Address]. Thank you for understanding.”
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36. Natural disaster voicemail greeting
“Hello, you’ve reached [Your Name] at [Your Company]. Due to ongoing challenges related to [Disaster Name], our operations are temporarily suspended, and I’m unable to take your call. For urgent matters, please contact [Designated Emergency Contact] at [Their Contact Information]. We’re working to resume normal operations. Thank you for your patience.”
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37. Technical emergency voicemail greeting
“Thank you for calling. This is [Your Name] from [Your Company]. We’re currently experiencing a system-wide technical issue and are working to resolve it as quickly as possible.
If you need immediate assistance, please contact [Alternate Contact] at [Their Phone Number] or email [Alternate Email]. For updates, please visit our social media channels. We appreciate your patience and cooperation.”
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38. High call volume voicemail greeting
“Hello, thank you for calling [Name] at [Your Company]. We’re currently experiencing high call volumes and are unable to take your call. Please leave your name and number, and we’ll get back to you as soon as we can.
If you have a matter that needs immediate assistance, please email our team at [Emergency Email]. Thank you for your patience, and have a great day.”
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Departmental voicemail greeting examples
Departmental voicemail greetings help callers easily connect with the right rep and get their questions answered faster. Here are three templates you can use:
39. Human resources voicemail greeting
“Hello, you’ve reached [Your Name] in the Human Resources department at [Company Name]. I’m unavailable to take your call, but I’d be happy to help with any HR-related matters.
Please leave your name, contact information, and a brief message, and I’ll return your call as soon as possible. For immediate assistance, feel free to contact our HR team at [Alternate Contact Information]. Thank you, and have a great day!“
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40. Billing and payments voicemail greeting
“Hello, you’ve reached the billing and payments department at [Company Name]. We’re unavailable to take your call, but your inquiry is important.
Please leave your name, contact information, and a brief message regarding your billing or payment concern. We’ll get back to you as soon as possible. For immediate assistance, you can reach our team at [Alternate Contact Information]. Thank you for choosing [Company Name], and we look forward to assisting you!“
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41. Shipping and logistics voicemail greeting
“Hello, you’ve reached the shipping and logistics department at [Company Name]. Our business hours are from [Business Hours], Monday through Friday.
We’re unavailable to take your call, but please leave your name, contact information, and a brief message about your shipping or delivery inquiry, and we’ll get back to you as soon as possible. For urgent assistance, please contact our team at [Alternate Contact Information]. Thank you for choosing [Company Name]. We’re committed to addressing your needs promptly!“
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Short voicemail greeting examples
Short voicemail greetings are a great way to keep messages brief while ensuring callers get the key information they need. Here are four templates to choose from:
42. General inquiry voicemail greeting
“Hi, this is [Your Name] at [Company Name]. I’m currently unavailable, but please leave your name, number, and a brief message, and I’ll call you back at [Date/Time]. For immediate help, call [Alternate Contact Information]. Thank you!“
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43. Product information request voicemail greeting
“Hi, this is [Your Name] at [Company Name]. I’m currently unavailable, but please leave your name, number, and the product you’re interested in, or email us at [Email Address] for more information. I’ll get back to you as soon as possible.“
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44. Job application inquiry voicemail greeting
“Hi, this is [Your Name] at [Company Name]. I’m unavailable but will return your call by [Specific date/time]. If your inquiry about a job application is urgent, please email [Email Address] or call [Alternate Contact Number]. Otherwise, leave your name, contact information, and a brief message. Thank you!“
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45. Partnership or collaboration inquiries voicemail greeting
“Hi, this is [Your Name] at [Company Name]. I’m unavailable but will respond to partnership or collaboration inquiries by [Specific date/time]. Please leave your name, company, and details, or email me at [Email Address]. For urgent matters, call [Alternate Contact Number]. Thank you!“
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Why your business needs professional voicemail greetings
Voicemail greetings remain an important touchpoint for your customers’ experience. Here’s why they matter:
- Make a good first impression: Voicemail greetings can be a potential customer’s first interaction with your business. A professional greeting gives them a positive impression and personal touch and shows them you pay attention to important details.
- Address customer needs faster: Use customized voicemails to route customers to the right rep or direct them to self-serve resources like your help center. Customers won’t have to wait, and you can solve their problems quickly.
- Provide context in emergencies: In an emergency, voicemail greetings provide important information to your customers so they know you’re dealing with an urgent situation.
Tips for recording a professional voicemail greeting
Here are a few tips to keep in mind when recording your greeting to make sure it sounds professional.
- Use a clear and professional tone: Speak slowly and confidently with a warm but professional tone. Avoid sounding rushed, overly casual, or robotic.
- Plan your script: Write out your voicemail greeting beforehand to make sure it’s concise and you don’t forget important points.
- Practice: Read through your script a few times to smooth out the flow and sound natural.
- Include key information: Provide important details such as your name, company name, and alternative contact methods.
- Limit background noise: Record in a quiet environment free from background noise to ensure callers will hear your message.
- Promise a return call: Reassure callers that their message is important and you’ll get back to them promptly.
- Record and review: Once recorded, play it back a few times to make sure it’s free of mistakes.
- Update when necessary: Regularly update your voicemail to reflect current availability, seasonal changes, or new roles. An outdated voicemail can confuse or frustrate callers.
How to record a voicemail greeting for your business phone number (with OpenPhone)
Once you’ve chosen a voicemail script from our list of examples, you’re ready to record your greeting. The voicemail recording process depends on your business phone number provider. With OpenPhone, you can record a professional voicemail in seconds. Here’s how:
Record a voicemail greeting in OpenPhone’s web or desktop app
To record a voicemail greeting with OpenPhone’s web or desktop app:
- Go to Settings on the left-hand menu.
- Under Workspace, tap Phone numbers.
- Choose the phone number in your OpenPhone account for which you want to record a voicemail greeting.
- Go to Unanswered calls, find the Voicemail greeting section, and select the Change button.
- Select how you’d like to create your voicemail greeting:
- Upload lets you upload an existing .mp3 file.
- Record lets you record your greeting directly in the app.
- Text to speech lets you paste your script and converts it into an audio message.
- Save your voicemail greeting, and you’re done.
Record a voicemail greeting in OpenPhone’s mobile app
To record a voicemail greeting with OpenPhone’s mobile app:
- Go to your Account menu in the top left corner.
- Go to the Your numbers section and select Manage.
- Choose the phone number in your OpenPhone account for which you want to record a voicemail greeting.
- Select Voicemail greeting.
- Tap the Plus icon at the bottom right corner.
- Select how you’d like to record your voicemail greeting from the two options:
- Choose from files lets you upload an existing .mp3 file from your mobile device.
- Record lets you record your greeting directly in the app.
- Save your voicemail greeting and select the new greeting in the menu — your active greeting will be indicated by the purple checkmark on the screen.
Note: The Text to speech feature is only available on OpenPhone’s web and desktop apps.
OpenPhone: The best way to record professional voicemail greetings
Voicemail greetings are one of the dozens of business phone features available on OpenPhone. We’re a modern business phone system designed for small businesses and startups. Get access to features like shared numbers, auto-replies, AI call summaries, and CRM integrations.
Want to learn more about what else is possible with OpenPhone?
- Add business hours and an away voicemail greeting
- Set up SMS auto-replies
- Create snippets (or text message templates)
- Record phone calls
- Send voicemail transcripts to your email
Get started for free with our seven-day free trial today.
FAQs
Customized business phone greetings can set your company apart in an ocean of monotony. A unique voicemail greeting can help you attract new customers and give them a sense of when they can expect to hear back from you.
Yes, small businesses often use voicemail greetings to create a personal connection, which can include mentioning the owner’s name or ties to the local community. Larger businesses usually record formal greetings since they need to handle more calls and easily route people to the right department or rep. That said, either type of business can choose a friendly or formal tone depending on what works best for its customers.
Adding a clear CTA makes it easy for customers to know what to do next. Here are a few examples:
– “Please leave your name and number, and we’ll call you back as soon as we can.”
– “For urgent questions, email us at [Email Address].”
– “Let us know the best time to reach you, and we’ll follow up soon.”
If your business is known for being playful or creative, using humor in your voicemail greeting can feel natural and help build a connection. But if you’re in a more formal industry like healthcare, it’s best to stick with a straightforward, polite greeting.
