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27 professional voicemail greeting examples you can use to record

Professional voicemail greeting examples

Want some sample professional voicemail greetings you can use a springboard for updating your greeting? Below are 27 pre-recorded business voicemail greeting examples to get you started. You’ll find voicemail examples for your specific business scenarios, industry types, and for when your team takes time off.  

You’ll get access to .mp3 files for each voicemail greeting example. If you prefer not to record yourself speaking, we’ll also show you how you can download a custom voicemail greeting.

What to include in a business voicemail greeting

A professional voicemail greeting should have:

  • A greeting
  • Your name
  • Your company’s name
  • A short reason for missing the call (e.g. the caller reached you outside your business hours)
  • A basic timeframe for when they can expect to hear back from you
  • An alternate way to contact you or another team member if it’s urgent

If you still need specific ideas for your voicemail greeting, check out the examples below.

27 professional voicemail greeting examples

Here’s our exhaustive list of professional voicemail greetings for you to choose from. We cover standard voicemails to get you started, specific business voicemails for customer support and sales teams, industry-specific voicemails tailored to your niche (e.g. legal practices, fitness studio, real estate firms, and more), and holiday voicemails you can use if your team has an annual end-of-year shutdown. 

Listen to each voicemail script with our downloadable mp3s to get an idea of what each example might sound like in action.

Create custom voicemail greetings in seconds

Screenshot of OpenPhone's voicemail generator

OpenPhone’s business voicemail greeting generator helps you get high-quality professional voicemail recordings in seconds, for free. Create as many voicemails as you need, and you don’t need to create an OpenPhone account. 

Standard voicemail greeting examples

Here are the most common voicemail greetings you’ll need. Whether your customers want to schedule a callback or need urgent assistance over an email, these voicemails will let them know what you need to best help them. 

1. Basic voicemail greeting example

“Hi! Thanks for calling [company name/your name]. We’re sorry that we can’t take your call right now. Please leave a brief message and we will get back to you as soon as possible. Have a great day!”

2. Schedule callback voicemail greeting example

“You’ve reached [company name]. We can’t take your call right now, let us call you back! Please leave us your name, number, the reason for your call and the best time to call you back — we don’t want to miss you again. Talk to you soon.”

3. Text follow-up voicemail greeting

“Hey, it’s [Your Name] at [Company Name] – thanks for giving me a call! I can’t wait to chat. Just leave your name, and number and I’ll call you back as soon as I have the chance. Better yet, send me a text with the best time to reach you and the reason for your call. Looking forward to hearing from you.”

4. Email follow-up voicemail greeting

“Hi, you’ve reached [Your Name] at [Company Name]. If you need a quick response, please send me an email at [Email Address] and I’ll get back to you first thing tomorrow. If it’s not urgent, please leave me a message with your name and number. Have a great day.”

Specific business voicemail greeting samples

When you have multiple phone numbers for different teams or you won’t be available because of an industry conference, you should record custom voicemail scripts to keep customers informed. Here are specific business voicemail greeting templates for the most important scenarios:

5. Customer service voicemail message

“Hello, you’ve reached the Customer Support department at [Company Name]. We are unable to take your call at the moment. We know your time is valuable, so instead of placing you on hold, let us call you back! Please leave your name, phone number, the reason for your call, and two different times that are convenient for you to receive a call back from us. Thank you!

6. Sales voicemail greeting example

“You’ve reached the sales team at [Company Name]. We’re currently assisting other customers right now. Please leave your name, contact information, and a brief description of what you’re looking for, and we’ll call you back as soon as we can. Your business is very important to us, and we’re excited to help you achieve your goals.”

7. New product launch voicemail greeting example

“Thanks for calling [company name]. You must be calling as you’ve heard about our new [new product, deal, offer here]. We are pretty excited about it, too. Leave us your name, number and the best time to call and we’ll follow up and answer any inquiries you may have. We’re looking forward to speaking with you and updating you on what’s new with [company name]. Have a great day!”

8. Business hours voicemail message

“Hi, you’ve reached [company name]. Sorry, you just missed us! We’re open from ([hour] to [hour] [time zone]) Monday through Friday [optional: hour to hour on the weekends]. In the meantime, you can also visit our website [website URL] to reach out via live chat, text, or email [email address]. If you’d like to leave us a message, tell us your name, number, and reason for your call after the beep. We will give you a call back later on today.”

9. Vacation voicemail script

“Hi, you’ve reached [Your Name] at [Company Name]. I am currently out of the office on vacation from [Start Date] to [End Date] and will not be checking messages until I return. For immediate assistance, please contact [Alternative Contact Name] at [Alternative Contact’s Phone Number] or email [Alternative Contact’s Email]. Thank you, and have a wonderful day!”

10. Conference voicemail greeting example

“Hello, this is [Your Name], and I am currently attending the [Conference Name] from [Start Date] to [End Date], where I am expanding our network and bringing new ideas back to our team. Please leave your name, message, and contact information, and I will get back to you as soon as the conference ends.

If you need something from me urgently, please email me at [Email Address] and I’ll try to respond as soon as I can. Thank you!”

11. Resignation voicemail greeting example

“You have reached the voicemail of [Your Name], who is no longer with [Company Name] to pursue other opportunities. If you need assistance related to [Purpose of Call], please contact [Replacement or Department Contact Name] at [Their Contact Information] and they’ll be happy to help.”

Industry-specific voicemail greeting examples

Stand out to your customers with a voicemail greeting tailored to your service. Here are industry-specific voicemail greetings for legal firms, cleaning services, salons, fitness centers, real estate firms, schools, and professional services companies:

12. Legal practice voicemail greeting example

“Thank you for reaching the law offices of [Firm Name], where justice is our priority. Our team is currently unavailable to take your call. Please leave your name, contact information, and a brief message after the tone. We promise to get back to you as soon as possible.”

13. Cleaning service voicemail greeting example

“Hello and thank you for calling [Company Name], where your cleanliness is our business. We’re tidying up elsewhere and can’t come to the phone right now. Please leave your name, number, and the service you’re interested in, and we’ll sweep back to your call with all the details!”

14. Salon voicemail greeting example

“Thank you for calling [Salon Name]. We are currently assisting other clients and are unable to take your call. Please leave your name, contact number, and the service you require, and we will get back to you as soon as we can.”

15. Fitness studio voicemail greeting example

“You’ve reached [Studio Name], your partner in fitness excellence. We can’t take your call at the moment but value your commitment to health and wellness. Please leave your name and number, and we’ll get back to you with the energy and dedication you deserve.”

16. Real estate firm voicemail greeting example

“You have reached [Firm Name]. We are currently assisting other clients and cannot take your call. Please leave your message, and we will return your call as soon as possible. Your dream property is just a call away.”

Pro Tip

💡 Check out our guide to realtor voicemail scripts for more examples.

17. School administration voicemail greeting example

“Thank you for calling the administrative offices of [School Name]. We are currently unavailable to take your call. Please leave your name, contact information, and the reason for your call, and we will get back to you at our earliest convenience.”

18. Professional services voicemail greeting example

“Hello, and thank you for calling [Company Name], where expertise meets excellence. We’re currently applying our skills to serve another client and cannot answer your call. Please leave your name, your company, and your number, and we’ll call you back to discuss how we can achieve your goals together.”

Holiday voicemail greeting examples

Holiday hours can be tricky for your customers to navigate, but with your voicemail greetings, they don’t have to be. Whether you’re away during a long weekend or celebrating the holidays at the end of the year, here are voicemail greeting samples that let customers know when they can reach you:

19. Company shutdown voicemail greeting

“Hello, and thank you for calling [Company Name]. We are currently closed for our annual holiday shutdown from [Start Date] to [End Date]. During this period, team members will be available for limited hours. Please listen carefully to the following changes. From [Specific Date] to [Specific Date], our team will be available from [Specific Hours].

We will resume our regular business hours on [Reopening Date]. For urgent matters, please send an email to [Emergency Contact Email], and we will do our best to respond in a timely manner. We wish you a wonderful holiday season and look forward to serving you upon our return. Thank you!”

20. Long weekend voicemail greeting

“Thank you for calling [Company Name]. Our office is currently closed in observance of the long weekend from [Start Date] to [End Date]. We will return to the office and resume regular business hours on [Next Business Day]. If your matter is urgent, please email us at [Contact Email], and we will get back to you as soon as possible. We hope you have a safe and enjoyable weekend!”

21. Team offsite voicemail greeting

“Hello! You’ve reached [Company Name]. Our team is currently attending an offsite meeting from [Start Date] to [End Date] and will be unavailable to take your call. We’re using this time to enhance our services and look forward to bringing you new ideas and solutions. Please leave a message or send an email to [Contact Email], and we will respond to your inquiry as soon as we’re back in the office on [Return Date]. Thank you for your understanding.”

22. One-day holiday voicemail greeting

“Hi, and thank you for calling [Company Name]. We are currently closed for the [Holiday Name] holiday and will not be available to answer calls today, [Date]. We will return to our normal business hours on [Next Business Day]. If you need immediate assistance, please leave a message or send an email to [Contact Email], and we will get back to you as soon as we return to the office. Thank you for reaching out to us, and we hope you have a wonderful [Holiday Name].”

23. Detailed holiday voicemail greeting

Here’s a detailed holiday voicemail greeting example you can use:

“Happy holidays. Thanks for calling [Company Name]. Our hours are a little different during the holiday season. Please listen carefully to the following changes. Customer Support is available December 23, 27, and 30th as well as January 2nd, 3rd from 11 AM – 5 PM EST. On December 24th, 31st, and the holiday weekends from the 21st to the 5th we are open from 12 PM – 3 PM EST. We are closed on December 25th, 26th as well as January 1st. In the case of an emergency, please leave a message and we’ll get back to you as soon as possible. You can also reach out via email to [Support Email]. Thanks for using [Company Name] and enjoy your holiday season!”

Emergency voicemail greeting examples

If your business is facing an emergency, whether it’s a personal one or company-wide, a voicemail greeting can give customers appropriate context and let them know when you plan to get back to them. Here are four emergency voicemail greeting examples for you to choose from:

24. Personal emergency voicemail greeting

“Hello, you’ve reached [Your Name] at [Your Company/Position]. I am currently out of the office due to an emergency situation and will be unable to return calls until [Expected Return Date]. If this is an urgent matter, please contact [Alternative Contact Name] at [Alternative Contact’s Phone Number] or email [Alternative Contact’s Email Address]. Thank you for understanding.”

25. Natural disaster voicemail greeting

“Hello, you’ve reached [Your Name] at [Your Company]. Due to ongoing challenges related to [Disaster Name], our operations are temporarily suspended, and I am unable to take your call. For any urgent matters, please contact [Designated Emergency Contact] at [Their Contact Information]. We are working to resume normal operations as soon as it is safe to do so. Thank you for your patience.”

26. Technical emergency voicemail greeting

“Thank you for calling. This is [Your Name] from [Your Company]. We are currently experiencing a system-wide technical issue and are working to resolve it as quickly as possible.

If you need immediate assistance, please contact [Alternate Contact] at [Their Phone Number] or email [Alternate Email]. For updates, please visit our social media channels. We appreciate your patience and cooperation.”

27. High call volume voicemail greeting

“Hello, thank you for calling [Your Company]. We are currently experiencing high call volumes and are unable to attend to your call at the moment. Please leave your name and number with us. We’ll get back to you as soon as we can.

If you have a matter that needs immediate assistance, please email our team at [Emergency Email]. Thank you for your patience, and have a great day.”

Why your business needs professional voicemail greetings

Voicemail greetings remain an important touchpoint for your customer experience. Here’s why they matter:

  1. Make a good first impression: Voicemail greetings can be a prospective customer’s first interaction with your business. With a professional greeting, you can give them a positive impression with a personal touch and show them you pay attention to every detail of your operations. 
  2. Address customer needs faster: With a good voicemail greeting, you can route customers to the right point of contact on your team or direct them to self-serve resources like your help center if you’re unavailable to take their call. Customers won’t have to wait for you and can get their needs addressed quickly. 
  3. Provide context in emergencies: In an emergency, voicemail greetings provide necessary information to your customers so they know you’re currently dealing with an urgent situation
  4. Makes your small business appear more professional: . When you share a detailed voicemail message with a clear call to action, you can give customers the confidence they need to do business with you after you get back to them. 

How to record a voicemail greeting for your business phone number (with OpenPhone)

Once you’ve chosen a voicemail script from our list of examples, you’re ready to record your greeting. Your voicemail recording process depends on which business phone number provider you use. 

With OpenPhone, you can record a voicemail message in seconds, so we’ll be using it to show you how to record your own voicemail greeting.

Record a voicemail greeting in OpenPhone’s web or desktop app

To record a voicemail greeting with OpenPhone’s web or desktop app:

  1. Go to Settings -> Phone numbers
  2. Choose the phone number in your OpenPhone account for which you want to record a voicemail greeting.
  3. Go to the Voicemail section and select the ‘Change’ button. 
  4. Select how you’d like to record your voicemail greeting:
    1. Upload lets you upload an existing .mp3 file
    2. Record lets you record your greeting directly in the app
    3. Text to speech lets you paste your script and converts it into an audio message
  5. Save your voicemail greeting, and you’re done

Record a voicemail greeting in OpenPhone’s mobile app

To record a voicemail greeting with OpenPhone’s mobile app:

  1. Go to your Account menu in the top left corner
  2. Go to the Your numbers section and select Manage
  3. Choose the phone number in your OpenPhone account for which you want to record a voicemail greeting.
  4. Select Voicemail greeting
  5. Select how you’d like to record your voicemail greeting:
    1. Choose from files lets you upload an existing .mp3 file from your mobile device
    2. Record lets you record your greeting directly in the app. 
  6. Save your voicemail greeting and select the new greeting in the menu — your active greeting will be indicated by the purple checkmark on the screen

Note: The Text to speech feature is only available on OpenPhone’s web and desktop apps.

Voicemail greetings are one of the dozens of business phone features available on OpenPhone. We’re a modern business phone platform designed for small businesses and startups. Get access to essential business phone features like shared numbers, auto-replies, AI call summaries, CRM integrations, and more. 

Want to learn more about what else is possible with OpenPhone?

Get started for free with our seven-day free trial today.

Frequently asked questions (FAQs)

What is a good voicemail greeting for businesses?

There are a few guidelines to keep in mind when creating your professional voicemail greeting. A good business voicemail greeting should be professional, yet personal. Let the callers know what they can expect from you and your company. Also, keep the greeting brief — but detailed enough callers have all the info they need.

There are a few guidelines to keep in mind when creating your professional voicemail greeting. A good business voicemail greeting should be professional, yet personal. Let the callers know what they can expect from you and your company. Also, keep the greeting brief — but detailed enough callers have all the info they need.

Here’s a good sample voicemail greeting for businesses:
“You’ve reached the customer support team at Future Health, the modern fitness company dedicated to your health. We can’t take your call right now, let us call you back! Please leave us your name, number, the reason for your call and the best time to call you back — we don’t want to miss you again. Talk to you soon, and have a great day!”

What is the standard voicemail greeting for a business?

A standard business voicemail greeting shares the name of the business, the reason team members are unable to take the call, and clear next steps for customers to leave their information so that the business can call them back.

Why have a custom voicemail greeting?

Customized business phone greetings can set your company apart in an ocean of monotony. A unique voicemail greeting can help you attract new customers and give them a sense of when they can expect to hear back from you.

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