9 best auto-attendant phone systems for 2023

Finding the right fit can be harder than it looks. There are thousands of different auto-attendant phone systems on the market, and narrowing down to the best option can take some time.

Thankfully, we’ve done most of the heavy lifting for you. We’ve gathered nine of the best business phone systems with auto-attendant features for 2023.

First, let’s discuss what an auto-attendant actually is, and why it’s valuable to businesses in the first place. But if you’re ready to see the top options, you can jump to that section here. 

What exactly is an auto-attendant? 

Auto-attendants contain recorded greetings and phone menu options that your customers can select from to reach their desired destination. That way, they can automatically be routed to the person or department they’re trying to reach.

Basic auto-attendants provide a script of numbers that callers can press to reach the right person or department (i.e., ‘dial 1 for Sales’). Multi-level auto-attendants let callers use submenus to get even more specific. You can upgrade your auto-attendant even further by writing scripts that respond to both dialed numbers and verbal commands. If you sign up with OpenPhone, you can use interactive voice responses (IVR) that let callers select an extension just by saying the number out loud.

The most obvious benefit of an automated attendant is hands-free routing. You don’t need to delegate any internal resources to streamline your daily call volume — it’s all managed on your behalf! This makes you look even more professional to inbound callers, especially if you’re a smaller team or using a toll-free number.

Auto-attendants are also a great way to enhance the customer experience. Callers don’t have to worry about getting stuck on the call forwarding ‘merry-go-round’ when trying to reach the right person, and your team can offer more personalized customer support based on their skills, department, or caller requests.

There was a time when only call centers and enterprises had access to auto-attendant software. However, with the invention of VoIP numbers, anyone can access and use auto-attendant scripts on their business phone number(s).

Comparing the best phone systems with auto-attendants side by side

Finding the perfect auto-attendant feature starts with finding the perfect phone service.

In a hurry? Here’s a full comparison chart of the nine best phone systems of 2023:

 OpenPhoneRingCentralVonageNextivaOomaGoogle VoiceGrasshopper8x8Phone.com
PricingStarts at $13 per month per userStarts at $19.99 per user per monthStarts at $19.99 per month per userStarts at $23.95 per month per userStarts at $19.95 per month per lineStarts at $10 per month per userStarts at $26 per monthStarts at $15 per user per monthStarts at $11.99 per user per month
Unlimited calling to US & CanadaUnlimited calls to Canadfrom US onlyRequires upgrade
Unlimited SMS, MMS to US & CanadaxMMS requires APIRequires upgradeUS onlyMMS not available with toll-free or Canadian numbersxRequires upgrade
Auto-attendant (virtual receptionist)Requires upgradeRequires upgradeRequires upgrade
Voicemail transcriptionsRequires upgrade or add-onRequires upgradeRequires upgradeRequires upgradeRequires upgrade
Set business hoursx
Additional phone numbers$5 per number per month$4.99 per number per month$14.99 per line per monthx$9.95 per number per monthx$10 per number per month$5 per number per month$4.99 per number per month
Call recordingRequires upgradeRequires upgrade or add-onRequires upgradeRequires upgradeRequires upgradexRequires upgrade
Shared phone numbersUp to 20 usersxRequires upgrade (ring groups only)$10 per month$5 per month
Auto-repliesxxxxxxx
Slack integrationRequires upgradexxxxRequires upgradex
Zapier integrationRequires upgradeRequires upgradexxxxxRequires upgrade
CRM integrationRequires upgradeRequires upgradeRequires upgradeRequires upgradeRequires upgradexxRequires upgradeRequires upgrade
iOS and Android apps
Browser appxx
Desktop appsxx

9 best phone systems with auto-attendants

Ready to choose the best auto-attendant phone system for your business? We’ve ranked nine of the most popular options from best to worst based on their prices, features, and integrations.

1. OpenPhone: The best auto-attendant phone system

auto-attendant phone systems: OpenPhone mobile and desktop apps in dark mode

OpenPhone is the #1 rated business phone platform on G2 — and the best VoIP service for routing inbound calls.

On our Standard plan, you can add an auto-attendant with IVR to any phone number. You can have up to ten extensions on a single line (keypad numbers 0 – 9), and can use these to send callers to individual people, teams, or departments. Feel free to send callers straight to any OpenPhone number, route them to external numbers, or ring multiple team members sharing the same number until someone picks up. 

Auto-attendant phone system: Phone menu options shown in the OpenPhone desktop app

If you upgrade to our Premium plan ($20 per user per month), you can also use these destination options when you set up an auto-attendant: 

With OpenPhone, you can port your existing business number and set it up with an auto-attendant just by filling out a two-minute port request form. If you don’t have a number yet or want a few more, you can get as many US, Canadian, or toll-free numbers as your team needs. Each user comes with one phone number. Any additional numbers are just $5 each per month.

OpenPhone’s auto-attendant features are used by thousands of businesses all over the world, but it’s not the only reason our users love us. With every Standard OpenPhone plan, you’ll get:

  • One local or toll-free number per team member
  • Unlimited calls in the US and Canada
  • SMS and MMS support for all phone numbers
  • Connections with 3,000+ integrations, including Zapier, Slack, and Gmail
  • Collaboration tools like internal threads and mentions, call recordings, and contact notes

Reviews about our platform (and our auto-attendant feature) speak for themselves:

“OpenPhone’s dashboard has a simple-to-use interface. It’s built to enable multiple team members to communicate, follow-up, and reach out to contacts. Auto-replies based on different triggers (e.g. missed call or VM) are unique to OpenPhone and not offered by any other VoIP providers.” — G2

You can try OpenPhone and our auto-attendant feature with a seven-day free trial.

Key Features

  • Auto-attendants with interactive voice response options
  • 10 keypad menu extensions (0-9)
  • Away voicemail greetings
  • Auto-replies
  • Support for Canadian, US, and toll-free numbers

Pricing

OpenPhone pricing
  • Standard: $13 per user per month
  • Premium: $20 per user per month to access analytics, call transfers, HubSpot integration, and additional phone menu destinations
  • Enterprise: A custom price for a custom plan

Check out our international call and text rates on our pricing page.

2. RingCentral

auto-attendant phone systems: RingCentral

RingCentral  is a legacy VoIP platform that caters to large businesses and call centers. All users can access toll-free and local numbers in the US and Canada, as well as:

  • Voicemail to text
  • SMS support
  • Internal team messaging

RingCentral exclusively offers multi-level auto-attendants. You can use these to provide callers with a custom greeting, inform them of your business hours, or provide more detailed submenus if you have lots of internal departments. RingCentral also offers a dial-by-name directory that sends callers to employees based on the first or last name they dial.

Unfortunately, RingCentral doesn’t offer auto-attendants on their basic plan. You’ll need to upgrade to the Standard plan first ($27.99 per user per month), although you still won’t have access to call recordings or third-party integrations unless you pay for the Premium plan ($34.99 per user per month).

Key Features

  • Call recording (not automatic until the Premium plan)
  • Company business hours
  • Assign numbers to receive incoming faxes / SMS
  • Dial-by-name directory
  • Modify your regional settings according to location

Pricing

RingCentral pricing
  • Essentials: $19.99 per user per month
  • Standard: $27.99 per user per month to access auto-attendants and on-demand call recordings
  • Premium: $34.99 per user per month for CRM integrations and analytics
  • Ultimate: $49.99 per user per month to access unlimited storage

3. Vonage

auto-attendant phone systems: Vonage

Vonage is a cloud communications platform that offers voice, video, and text capabilities to small businesses. Using its mobile and desktop apps, you can access:

  • Unlimited calls and SMS in the US (text support is not available in Mexico)
  • Unlimited team messaging
  • 20 third-party integrations

Multi-level auto-attendants from Vonage are accessible on the Premium tier or higher (starting at $19.99 per line per month). The features are comparable to many other providers: you can route calls to employees, departments, or voicemail, depending on your business hours. You can also prioritize specific phone numbers, which means callers on certain numbers (like your toll-free line) will have routing priority in your daily call flow.

Keep in mind Vonage’s auto-attendants aren’t available worldwide. Auto-attendants are not available in the UK or Australia. 

Key Features

  • Send callers to voicemail
  • Prioritize certain users’ schedules
  • Forward calls to teams or employees
  • Set business hours
  • Route calls to desk phones

Pricing

Vonage pricing

Based on teams of four or fewer:

  • Mobile: $19.99 per line per month*
  • Premium: $29.99 per line per month to access multi-level auto-attendants and CRM integrations
  • Advanced: $39.99 per line per month to access on-demand call recordings and voicemail transcriptions

* Does not provide the auto-attendant feature

4. Nextiva

Auto-attendant phone systems: Nextiva

Established in 2006, Nextiva is a legacy VoIP that primarily serves enterprise brands. Their most basic plan comes with some bare-bones features:

  • Unlimited internet fax
  • Meeting scheduling
  • 500 shared contacts

Nextiva offers two types of auto-attendants: a basic auto-attendant on the Essential plan, and a multi-level auto-attendant on the Professional and Enterprise plans. Their multi-level service comes with a prioritized call program, which lets you route calls from toll-free numbers to specific departments faster than other callers.

Keep in mind that neither of Nextiva’s auto-attendant systems come with IVR. While auto-attendants let callers dial a number to reach an extension, they can’t react or respond to verbal commands. If you want IVR or Conversational AI access, you need to pay for the add-on (a one-time fee of $350).

Key Features

  • Keypad phone menus
  • Keypad submenus
  • Custom greetings
  • Prioritized calls
  • Set business hours

Pricing

Nextiva pricing

For teams of one to four users:

  • Essential: $23.95 per user per month
  • Professional: $27.95 per user per month for text messaging, CRM integrations, and multi-level auto-attendants 
  • Enterprise: $3.95 per user per month for call recordings, voicemail transcriptions, and Microsoft Teams integration

5. Ooma

Auto-attendant phone systems: Ooma

Ooma’s cloud-based phone service is offered to home and business owners alike. The commercial side of their business, Ooma Office, comes with some fairly standard features on the basic plan:

  • One toll-free number
  • Ring groups
  • Audio call transcripts via email

Auto-attendants from Ooma were designed for small businesses and enterprise brands alike. You can route callers to both extensions and ring groups, meaning you can direct incoming calls to one person or ring an entire team until someone picks up the phone. However, Ooma does not offer any collaborative features for your team to work together from a shared inbox.  

While you will have access to auto-attendants on the Basic plan, you won’t be able to harness its full potential without upgrading. For example, call recording and enhanced call blocking are only available if you pay extra ($27.99 per user per month). And unless you upgrade to their Call Center plan ($49.99 per user month), you won’t be able to use IVR at all.

Key Features

  • Custom messages
  • Routing to extensions and ring groups
  • Dial-by-name directory
  • Business hours

Pricing

Ooma pricing
  • Essentials: $19.95 per user per month
  • Pro: $27.99 per user per month
  • Call Center: $49.99 per user per month

6. Google Voice for Google Workspace

Auto-attendant phone systems: Google Voice

Most people recognize Google Voice as a cloud-based phone service where you can get a second number for free. However, this isn’t completely true. If you’re looking to use a second number for business use, you’ll have to pay for a full plan — especially if you don’t want to get banned or suspended.

The basic features of Google Voice’s paid business plans include:

  • Call forwarding
  • Voicemail transcriptions
  • 24/7 customer support

Google Voice offers auto-attendants to businesses in the US and 14 select countries. Since it’s multi-level, you can create custom menu options or sub-menus, send callers straight to voicemail, and set holiday closures and business hours. 

However, these tools are not available on the free plan, which is for personal use only. Instead, you’ll need to pay for a business phone number and buy a subscription to Google Workspace (an extra $6 per user per month). You’ll also need to upgrade to the Standard plan ($20 per user per month) or Premier plan ($30 per user per month) to access the software. Keep in mind with Google Voice, you’re unable to integrate your auto-attendant phone system with any non-Google apps or set up auto-replies. Text messaging is also only available to US customers. 

Key Features

  • Virtual phone number
  • Auto receptionist
  • Call routing
  • Set business hours
  • Custom welcome messages

Pricing

Google Voice pricing
  • Starter: $10 per user per month 
  • Standard: $20 per user per month for auto-attendants, ring groups, and on-demand call recordings
  • Premier: $30 per user per month for automatic call recordings and international locations 

For all plans, you need to add an extra $6 per user per month for Google Workspace.

7. Grasshopper

auto-attendant phone systems: Grasshopper

Grasshopper is a virtual phone system that uses your current provider’s network to send and receive calls. In other words, it’s not a true VoIP — it needs to forward calls to your current number, which needs to be supported by a carrier network (think Verizon, T-Mobile, etc).

The basic features on every Grasshopper plan include:

  • SMS support
  • Voicemail transcriptions
  • Concurrent / simultaneous call handling

Although Grasshopper doesn’t directly list an auto-attendant feature, all its plans come with a basic solution. You can record your own custom greeting or pay for a professional to make one on your behalf (a one-time fee of $75). You can also set custom business hours that send callers to voicemail while your business is closed. Grasshopper’s most notable feature is incoming call control, which allows you to screen caller IDs and block spam in advance.

Grasshopper does have some limitations to keep in mind. Users are limited to a specific amount of numbers depending on the plan they select. For example, the Solo plan ($26 per month) only comes with one phone number and three extensions. This means you can only forward callers to one of three possible endpoints. If you don’t want to be limited by a set number of extensions without paying extra, you’ll need to upgrade to the Small Business tier ($80 per month) for five phone numbers and unlimited extensions. Also, if you need multiple people to share responsibility for incoming calls, that is an extra $10 per month with Grasshopper. 

Key Features

  • Custom greetings
  • Call transfers
  • Custom business hours
  • Incoming call control
  • Professional voice recordings for greetings ($75 for up to 250 words)

Pricing

Grasshopper pricing
  • Solo: $26 per month
  • Partner: $44 per month for three phone numbers and six extensions
  • Small Business: $80 per month for five phone numbers and unlimited extensions

8. 8×8

auto-attendant phone systems: 8x8

8×8 is a cloud phone service that specifically caters to Enterprise-grade businesses. They do offer unified communications to smaller startups as well, but the included features are somewhat limited (more on this later). 

Like RingCentral, 8×8 offers a basic auto-attendant on the Express plan (no submenus), and multi-level auto-attendants on its X2 and X4 plans (submenus). However, 8×8 may be limiting as your team grows. Many other key features you get with other business phone systems on their base plans are extra with 8×8 including:

  • Text messaging
  • Call recording storage
  • Caller ID

Their base plan does offer an auto-attendant feature, but caps your team at just five users. If you want call forwarding, call queues, or multiple auto-attendants with submenus, you’ll need to upgrade to the highest plan, which costs $44 per user per month.

Key Features

  • Keypad phone menus
  • Music on hold
  • Send to voicemail
  • Call forwarding (requires upgrade)
  • Call queues (requires upgrade)

Pricing

8x8 pricing
  • Express: $15 per user per month * (Up to five users)
  • X2: $2 per user per month for text messaging, multi-level auto-attendants, and caller ID
  • X4: $44 per user per month to access call monitoring and whispering

* Comes with basic auto-attendant only

9. Phone.com

Auto-attendant phone systems: Phone.com

Phone.com supports small to enterprise-level businesses with a virtual business phone system. Rather than charging per plan, Phone.com charges per user, which means your costs will vary according to the permissions you assign. You can mix and match these permission types to suit your business needs.

For example:

  • Basic users get 500 pooled minutes, 1,000 pooled text segments, and one phone number per account
  • Plus users get unlimited minutes, conversational text messaging, and one phone number per user
  • Pro users get call recordings, call analytics, and CRM integrations

Like Grasshopper, Phone.com doesn’t expressly list an auto-attendant feature. However, users can still access phone menus, call queues, and a dial-by-name directory to route calls where they need to go. Users can also access call queuing, which sends customers to a virtual ‘lobby’ that plays hold music while they wait for a rep. Voice tagging, another unique feature, tells teammates what extension a caller selected so they know how to address them when picking up (i.e., ‘thanks for calling the Billing department, how can I help?’).

Team collaboration with auto-attendants is somewhat limited on Phone.com. For example, call recording costs an additional $8 per month on the Basic and Plus plans, which means you’ll pay extra to give your team added context. You’ll also need to pay more if you want a shared number with your team (an extra $5 per month). You’re welcome to opt for a live receptionist if you want, but the price is much higher — $90 per month regardless of your plan.

The most glaring issue with Phone.com is their base plan only includes one phone number per account and has a limited amount of call minutes and text messages you can send per month. 

Key Features

  • Dial-by-name directory
  • Voice tagging
  • Phone menus
  • Custom greetings
  • Call queues

Pricing

Phone.com pricing
  • Basic users: $11.99 per user per month (comes with 500 call minutes and 1,000 text segments per month) 
  • Plus users: $15.99 per user per month for unlimited calling to the US and Canada and voicemail transcriptions
  • Pro users: $23.99 per user per month to access call recordings and call analytics

6 key things to look for in an auto-attendant phone system

Are you deciding between two or more phone platforms with auto-attendants? As you narrow down the list of potential service providers, be sure to keep these six critical factors in mind.

1. Transparent pricing

Know in advance how much a phone system will cost before signing on the dotted line — especially the price of its auto-attendant feature, if it’s not already included in your plan. If a service is actively hiding its additional costs or fees, you may want to look elsewhere. After all, if a phone system can’t be up-front about its prices, what else might it be hiding?

You can browse OpenPhone’s price plans and add-on costs whenever you please.

2. Call flow customizations

Your business phone solution should route calls exactly the way you want. Customizable menu systems and call forwarding / transferring tools can help send inbound calls to the right team member at the right time, which will ultimately boost customer satisfaction and keep your team members focused. Plus, round-robin call routing ensures there’s always someone around to pick up.

With OpenPhone, you can access call forwarding, call transfers, and round-robin tools on our Premium plan ($20 per user per month). You’ll also have access to additional phone menu options that can playback audio, send a caller straight to voicemail, or send a call to a specific teammate on a shared number.

3. Streamlined setup

It should be easy to set up an auto-attendant for your business. Before you choose a provider, ask yourself: how easy is it to implement and customize their auto-attendant feature? If not, how easily can you get in touch with customer support for help?

OpenPhone’s auto-attendant feature can be set up in five minutes or less. If you do have other questions or need some extra support, you can reach out to us through the Help Center.

4. Shared numbers

If you’re a growing business, you’ll want to use shared numbers to maximize the value of your auto-attendant. For the unfamiliar, these are business numbers that can be used by multiple members of the same team.

Shared business numbers ensure that no important calls fall through the cracks. An incoming phone call will ring every person who has access to the shared number and stops ringing once the call has been picked up by a member of the team. This lets your team split responsibility for incoming calls on any device.

With OpenPhone, everyone on your team can make and take phone calls at the same time. Because you’re all on the same number, everyone can easily review the history of a conversation and even tag each other in conversations to work together on responses.

5. Call recordings 

The call screen in OpenPhone's web and browser app

Some callers reach out with questions that need to be kept for future reference. With call recording software, you can forward a recording of your recent call to another member of the team, or if you manage others, provide them additional coaching. Everyone will have the context they need to work on problems and solutions, resulting in happier customers and more effective team members.

With OpenPhone, call recordings are available on all three plans. You’ll even have access to an auto-record feature that doesn’t require you to manually hit record at the beginning of every call.

6. Save time on repetitive tasks

Auto-attendants are a great way to delegate tedious tasks to technology — but it’s not the only kind of automated tech that can save you time.

Advanced communications platforms should be able to accommodate and automate any work that doesn’t have to be done by a human. For example:

  • Texting automation options like auto-replies that instantly respond to customers after they leave a voicemail or send a text, even if you’re not around.
https://www.youtube.com/watch?v=ZegL51tdx0E
  • The best auto-attendant phone systems integrate with third-party apps that you already own, meaning all your tools can talk to one another and keep your business running smoothly.
  • Platforms like Zapier help you automate workflows by letting you text appointment confirmations, push call recordings to other tools, and take other repetitive tasks off your plate.

OpenPhone is the best auto-attendant phone system of 2023

OpenPhone mobile and desktop app

OpenPhone is much more than just an auto-attendant system.

Beyond our phone menus and VoIP call routing features, we help teams build better relationships with their customers through shared phone numbers, streamlined texting options, and thousands of third-party apps that make call management a breeze.

Thousands of global brands chose OpenPhone to help their businesses thrive. Sign up for a seven-day free trial to see why for yourself.

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